What is Crafty’s automated ordering system?
Since we launched Crafty, we dreamt of a world where our clients could run manage their stock rooms the same way that sophisticated supply chains manage their warehouse inventory levels. As commanded by Hall & Oates, we're makin' our dreams come true!
Crafty’s inventory management technology uses real-time inventory data and consumption to automate ordering inside the Crafty Platform. It eliminates the guesswork and inconsistency of manual ordering so that you have your pantry stocked at just the right level.
How does automated ordering minimize pantry waste and save me time?
Pantry programs often rely on restocking “by feel,” but assumptions lead to overstocked shelves, wasted product, and unexpected shortages. The Crafty Platform changes that by embedding precision into your ordering process:
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Save time: No more manual counts or weekly order submissions. Our team takes care of that for you.
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Minimize pantry waste: Our system ensures you receive just what you need—no more, no less.
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Optimize every dollar: Reduce spend on unused stock and avoid emergency reorders.
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Create a better pantry experience: Ensure the right products are always available when your team needs them.
How does Crafty’s automated ordering system work?
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Your Panty: Each location has its own product list found in the My Pantry page of the Crafty Platform.
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Smart Thresholds: Each product within your pantry has a minimum and maximum amount for each location.
- Order Maximum: It prevents us from ordering more products than we want to have in our space. Often, it's a reflection of the amount of storage we have for that product, or it may just be a maximum level of how much we want to have in backstock.
- Order Minimum: It is the point at which we will actually place another order. Especially for slow-moving products, we may not want to reorder them until they hit a certain level or run out entirely. Our system will know not to reorder until that threshold is hit.
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On-Site Inventory Checks: During service visits, the Crafty team physically counts each product and inputs data into our system.
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Automatic Order Generation: If the count falls below the minimum threshold, the product is automatically reordered to get to the maximum threshold.
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Repeat: The product arrives on your next order and we repeat.
How do I see my product thresholds?
- Go to My Pantry
- Click on the product
- Under Stock Levels you can see the minimum and maximum threshold
Scenarios where automated ordering is most helpful
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Your office has hybrid schedules, and you want to ensure you have the right amount of product for those days without overstocking.
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You want to reduce environmental impact by ordering enough product on hand but not too much. This way, you can avoid having too much that expires.
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You’ve been relying on manual tracking and ordering but want to streamline your orders so you can save time.
FAQs
Can I change the thresholds for specific products?
Yes! Jump into My Pantry, click on the product, and you can adjust your minimum and maximum amounts of each product and it will save.
How often is inventory counted?
Our team checks your inventory levels on each scheduled service visit. If our team is onsite daily, we're regularly checking inventory.
What happens if a product is below threshold?
It’s automatically added to your next delivery order, with no action needed from you.
Can I still place manual orders?
Absolutely. Manual ordering is always available through the Crafty Platform.
How can I check what’s currently stocked?
- Visit My Pantry
- Click on the product you want to view
- Select View Delivery History in the bottom right corner
- From here, you can see how much and when this specific product was delivered to better tailor your delivery cadence to your needs